Privacy Policy

Last updated: February 1, 2026

Stablecon Conference Ltd (“Stablecon”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal data in a transparent and secure way. This policy explains what personal data we collect, why we collect it, how we use it, and your rights under the UK GDPR and EU GDPR.

This privacy policy applies to individuals located in the United Kingdom and the European Economic Area (EEA) whose personal data we process in connection with our websites, events, systems, and communications.

1. Who We Are

Stablecon Conference Ltd
Registered address: 124 City Road, London, England, EC1V 2NX
We act as the Data Controller for your personal data.

How to contact us about privacy:
Email: privacy@stablecon.com

(If you have questions or want to exercise any data protection rights, you can contact us here.)

2. What Personal Data We Collect

We collect different types of information depending on how you interact with us:

a) Identity & Contact Data
Name, job title, company, email address, phone number.
b) Registration & Event Data
Event registrations, ticket details, badge ID, session attendance.
c) Technical Data
Device type, IP address, browser type, cookies and tracking technologies.
d) Marketing Preferences
Opt-in/opt-out preferences for newsletters and promotional messages.
e) Special Category Data (only with your explicit consent)
Dietary requirements, accessibility needs, health information you provide to support your event experience.
f) Media & Content
Photographs, video recordings, or interviews if taken during events, where you are aware and featured.

3. How We Collect Personal Data

We collect your data when you:

Visit our websites.
Register for events or services.
Interact with networking or matchmaking tools.
Sign up for newsletters or communications.
Attend or participate in event activities.
Provide information in surveys, forms, or communications.

4. How We Use Your Personal Data & the Legal Basis

We process personal data for the purposes below, based on the applicable legal basis:

a) Event Delivery & Contract Performance
Manage registrations, tickets, networking features, and event attendance.
Legal basis:
b) Communications & Support
Send event updates, confirmations, and support messages.
Legal basis: Contract or Legitimate Interests.
c) Marketing & Newsletters
To send promotions, news, and updates where you have consented.
Legal basis:
d) Analytics & Service Improvement
Improve our websites, events, and technology.
Legal basis: Legitimate Interests.
e) Security & Legal Compliance
Ensure venue safety, fraud prevention, and compliance with legal obligations.
Legal basis: Legitimate Interests.

You can withdraw consent for marketing at any time (see Section 9).

5. How We Share Your Personal Data

We may share your data with:

Event platforms and ticketing partners (for event delivery).
CRM and marketing systems (for communications).
Service providers (IT support, analytics, security).
Sponsors or exhibitors only if you explicitly consent (e.g., badge scanning).
Regulators or authorities where legally required.

We do not sell your personal data.

6. Photography, Filming & Media

At Stablecon events, photography and video may occur for promotional or documentation purposes. By attending, you acknowledge that your image might be used in Stablecon publications or online.

If you wish to limit photography or filming of yourself, please contact privacy@stablecon.com before or during the event.

7. Cookies and Tracking

Our website uses cookies and tracking technologies to:

Improve site performance.
Analyse usage.
Personalise content.

You can manage cookies through your browser settings or our cookie management tool, and you can review our Cookie Policy [https://stablecon.com/cookie-policy/] for full details.

8. International Transfers

If your personal data is transferred outside the UK/EEA (e.g., to service providers), we ensure appropriate safeguards such as:

Standard Contractual Clauses (SCCs)
Adequacy decisions where applicable.

9. Data Retention

We retain personal data only as long as necessary:

Event records and contracts: up to 6 years.
Marketing data: until you unsubscribe.
Website logs and analytics: up to 12 months.
Networking app data: up to 90 days after events.

You can request earlier deletion where legally permitted.

10. Your Privacy Rights

Under GDPR you have the right to:

Access the personal data we hold about you.
Correct inaccurate data.
Request deletion (“right to be forgotten”).
Object to processing based on legitimate interests.
Restrict or port your data.
Withdraw consent at any time.

To exercise any right, contact privacy@stablecon.com.

11. Marketing Opt-Out

You can opt out of marketing communications by:

Clicking “unsubscribe” in our emails.
Updating your communication preferences.
Contacting privacy@stablecon.com.

12. Children

Stablecon events are intended for professionals and adults. We do not knowingly collect personal data from children under 16.

13. Changes to this Policy

We review this privacy policy periodically. We will update this page when changes are made and note the effective date above.

14. Right to Lodge a Complaint

If you believe that we have not handled your personal data in accordance with applicable data protection laws, you have the right to lodge a complaint with a supervisory authority.

For individuals in the UK, the relevant authority is:

Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk

If you are located in the EEA, you may also lodge a complaint with your local data protection authority.

15. Data Security and Personal Data Breaches

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, alteration, or disclosure.

In the unlikely event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify affected individuals and relevant supervisory authorities in accordance with applicable data protection laws.